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Communication samples

Reminder from coordinator

From: (Coordinator's Name)
To: (Donor Name)
Subject: Blood Drive Appointment

Thank you for agreeing to donate blood at the drive on (date) at (time). The blood we collect will help us meet our goal of (goal) pints. Remember, every two seconds someone needs blood.

If for some reason you are unable to keep your appointment, please let me know as quickly as possible so we may schedule someone else in your place.

Thank you for your help!

Sincerely,

(Name)

Update from senior leadership

To All (Group Name) Employees/Members:

My sincere thanks to all of you who have already pledged to give blood. To date, (number) people have signed up. But to reach our collection goal of (number), we need at least (number) donors. So please call or visit one of our recruiters today, if you haven't already.

Call any of the following recruiters to schedule your appointment to donate:

(Insert recruiter names and phone numbers.)

Remember, the drive is on (date), and with your help, we can beat the last blood drive when we collected (number) pints. Thank you, in advance, for your help.

Sincerely,

(Name)

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